PyCon Pittsburgh. April 15-23, 2020.

Sponsor Information

Sponsor Logistical Information

If you have any questions on your sponsorship package or on the info provided below, please email us at pycon-sponsors@python.org. Follow @pycon on Twitter for deadline reminders.

Quick Overview of the PyCon 2020 Conference

Wednesday
April 15
Thursday
April 16
Friday
April 17
Saturday
April 18
Sunday
April 19
Monday - Thursday
April 20 - 23

Tutorials*



Tutorials*

Sponsor Workshops

Newcomer Orientation

Opening Reception



Conference

Exhibit Hall

Evening Dinner*



Conference

Exhibit Hall

PyLadies Auction*



Conference

5k Charity Fun Run*

Job Fair

Poster Sessions

Evening Dinner*


Sprints

*Denotes extra cost registration option

Quick Vendor Guide

Tricord Sponsor Manual/Kit

The exhibit floor information from Tricord can be found here: https://www.tricord.net/assets/2020-pycon---exhibitor-kit.pdf. [NOTE: Password is required and will be sent from Tricord to all participating sponsors.]

Sponsor Registration and Housing

Registration voucher codes will be issued to sponsor contacts. Please go to your dashboard where you can find your voucher code details. For those that have not yet booked hotel rooms or did not receive their voucher codes, please contact our registration team for assistance at pycon-reg@python.org

Sponsor Lead Retrieval

This year we’re doing something different for lead generation. We’re working with Boomset to offer a new mobile application for 2020 that can be used with your booth staff’s own mobile device on Android or iOS. More information can be found here: https://tinyurl.com/qpdnjlf

PyCon Internet

We as a conference provide wifi in all of the conference spaces including the expo. You are welcome to use this wifi at no additional cost, but it is shared with all of the attendees. If you wish to order your own dedicated Internet, please see the David L. Lawrence Convention Center Exhibitor Ordering Guide - http://www.pittsburghcc.com/exhibitors/exhibitor-services/

Shipping to PyCon

We prefer that all shipments be sent to the advanced warehouse instead of the David L. Lawrence Convention Center. Please use the RUSH - EXHIBIT MATERIAL label in the exhibitor kit. This helps us ensure that we receive your material in time and that it does not get lost/misplaced. The advanced warehouse is open to receive PyCon packages from March 16, 2020 - April 8, 2020, Monday - Friday from 7:30am to 3:30pm.

Deadline to receive material for PyCon is April 8, 2020

Note: Shipments to the Tricord warehouse will incur a shipping charge

The shipping address for the advanced warehouse is:

Tricord Tradeshow Services
c/o Stetson
PyCon 2020
(Your Company Name & Booth Number)
2900 Stayton St
Pittsburgh, PA 15212
USA


If you need to ship directly to the show, please use the RUSH! DIRECT SHIPMENT label in the exhibitor kit and the following shipping address. Shipments can only arrive between April 14 and April 15, 2020, between 8:30 AM and 5:00 PM.

Tricord Tradeshow Services
PyCon Annual 2020
(Your Company Name & Booth Number)
c/o David L. Lawrence Convention Center - Hall A
1000 Fort Duquesne Blvd.
Pittsburgh, PA 15222
USA

Swag Bag Inserts

It’s important that bag inserts be sent with the specific label of SWAG BAG ITEMS in the exhibitor kit, so that they arrive in time for stuffing. Please send 3300 inserts. When picking your swag bag item, please keep in mind that most people will have to pack the item into their suitcase/backpack for traveling.

Deadline to receive shipments at the advanced warehouse: April 8, 2020

Note: Shipments to the Tricord warehouse will incur a shipping charge

Important Exhibition Information

The Exhibit Hall is located in Exhibit Hall A in the David L. Lawrence Convention Center. It is near Registration and in close proximity to all the sessions. Keep in mind that the expo floor opens for the Opening Reception at 5:30 pm Thursday, April 16, 2020. Please have your booth ready and staffed for the event.

The expo floor with booths continues until 5:00 pm Saturday, April 18, 2020. Please use the appropriate shipping labels for your EXHIBITION FREIGHT in the exhibitor kit. We kindly ask that you do not pack swag bag inserts with your exhibition freight since we stuff bags before you get to your booth for setup. Please ship those items separately with the appropriate shipping label. For your booth items, use the advanced shipping labels in the exhibitor kit.

Note: Beverages and lunch will be available in the “Sponsor Lounge” in the expo hall Please prepare to have your booths staffed from 8:00 am until 5:00 pm. It is mandatory that your booth is staffed for the “active times” (see below).

Move-in for the Exhibit Hall
* Keystone & Diamond Level: begins on Tuesday, April 14 at 2:00pm - 7:00pm and concludes on Thursday, April 16 at 12:00pm.
* Platinum & Gold Levels: begins on Wednesday, April 15 at 8:00am - 6:00pm and concludes on Thursday, April 16 at 12:00pm.

Exhibition Floor Times

The exhibit hall is open on April 16 for the opening reception from 5:30pm - 7:30pm and from 8:00am until 5:00pm April 17 and April 18. Please do not tear down your booth prior to 5:00 PM on Saturday, April 18. It is disrespectful to attendees and to the other sponsors who have committed to staying until the end of the day.

Thursday, April 16, 2020

Friday, April 17, 2020 - 8:00am - 5:00pm

Saturday, April 18, 2020 - 8:00am - 5:00pm

Move-out for the Exhibit hall booths begins at 5:00 pm Saturday, April 16, 2020. Everything needs to be cleared out by 7:00 pm. At this point, we transform the Expo Hall into the Job Fair (details for the job fair below).

NOTE: You have an option to opt-out of the Booth Space in the Exhibit Hall. However, if you do not opt-out before the start of the conference and leave your booth empty, a fee will be applied to your sponsorship. This can be arranged by contacting pycon-sponsors@python.org.

Job Fair

Link to Job Fair Exhibitor Kit: http://www.tricord.net/assets/2020-pycon---job-fair-kit.pdf

NOTE: Participating sponsors will have a six-foot table and chairs set aside for them; we do not use booths during the Job Fair. Table top spaces are limited to (1) pop-up graphic, branded table cloth, and giveaway items. Carpeting is not an option. Standard power will be provided.

It’s important that job fair boxes be sent with the specific JOB FAIR shipping label in the exhibitor kit, so that they can be delivered right to your table.

The job fair is open to the public. Tickets are available online.

Important Information

If you have anything shipped for your Job Fair table that is clearly marked, the boxes will be placed underneath your job fair table.

PyCon Auction

If your organization will be donating items for the PyCon Auction, the items should be received by the staff no later than Thursday, April 16, 2020. The event takes place on Saturday, April 18, 2020. The items can be brought to the Staff Office at the David L. Lawrence Convention Center, Room 306-307. You can also ship them to us- use the advance shipment labels in the exhibitor kit. In order to help us make sure your donation is received, please send your tracking information to: pycon-sponsors@python.org. Be sure to mark the boxes PYLADIES AUCTION:

c/o Tricord
PyCon Staff - PyLadies Auction
David L. Lawrence Convention Center
1000 Fort Duquesne Blvd.
Pittsburgh, PA 15222
USA

Deadline to receive shipments at the advanced warehouse: April 8, 2020

Note: Shipments to the Tricord warehouse will incur a shipping charge

Email us if you have any questions or if you wish to ship your donation to us. All auction proceeds go to PyLadies .

Accessible Storage

Onsite storage is $75.00 per skid to store. To access the stored items there is a labor fee that is usually a ½ hour. Labor does need to be with the exhibitor when they access so that the trailer can be opened. If there are only a few items to be removed the exhibitor may carry themselves. If boxes need to be moved to the booth area then the labor would need to deliver. See page 16 in the Exhibitor Kit.

Conference Advertisement

Keystone, Diamond and Platinum sponsors can submit a high-resolution advertisement for us to display in between sessions on the screens. Please keep in mind our code of conduct when creating these ads.
Due March 2, 2020