This procedure has been adopted from the Ada Initiative's guide titled "Conference anti-harassment/Responding to Reports”.
Keep in mind that all conference staff will be wearing a conference t-shirt/button with the word “STAFF” on it (or otherwise clearly marked as staff). The staff will also be prepared to handle the incident. All of our staff are informed of the code of conduct policy and guide for handling harassment at the conference. There will be a mandatory staff meeting onsite at the conference when this will be reiterated as well.
Report the harassment incident (preferably in writing) to a conference staff member - all reports are confidential.
When reporting the event to staff, try to gather as much information as available, but do not interview people about the incident - Staff will assist you in writing the report/collecting information.
The important information consists of:
The staff is well informed on how to deal with the incident and how to further proceed with the situation.